Welcome to the Riley Agency Project Area (RAPA)

Welcome to the Riley Agency Project Area – the RAPA, as we call it around here, our project collaboration tool. The RAPA is for internal and client use to assist us with our commitment to an open and collaborative design and development process. The following is a basic “how to” for you and/or anyone else at your firm.

Username and Password

The RAPA includes SSL 128-bit encryption to keep your content secure as it’s transmitted over the internet. Since the RAPA sits in a secure server environment, you will need a username and password to log into the RAPA.

Once you have logged in, you’ll be able to change your username and/or password as well as other features to your personal client account. Once inside, you’ll be able to send messages internally as opposed to email, review your project’s milestones, to-dos, upload project specific files as well as view and access contact information for everyone collaborating on your project.

Logging In

Logging in is available from the home page of this site. To login, enter your username and password (all are lower case).

The Tabs:

Overview

The Overview tab is exactly that – an overview of your project(s). On the left hand side of the page are the upcoming milestones or milestones due in the next 14 days. You’ll also see to-do’s (both open and closed) and messages. On the right hand side you’ll also notice a list of everyone that has access to the project and a place to subscribe to your projects RSS Feed.

Messages

Messages will replace the majority of the current email communication and allow for storing and viewing by categories. You’ll also be able to attach files to your messages and leave comments for previously posted messages. Text in messages can be formatted and contain embedded images and/or hyperlinks to websites, other messages, milestones, to-do’s, files, etc.

Sometimes you will receive an email from the RAPA that a new message has been posted. When posting new messages or comments, you can choose or not to choose who you want to be notified of the new message via email.

Note: Please do not reply to emails sent from the RAPA. These will be lost in cyber-space! Instead, click on the link and reply from within the RAPA.

To-Do List

To-Dos are our list of things to do. Here, you will see our list of upcoming tasks for your project. There will also be “to-dos” assigned to you. These will have a background of yellow and have your name (or company name) next to it. If a to-do is assigned to you, be sure to check it off when it’s completed.

Milestones

This tab will allow you to view milestones setup for the project. Milestones are obviously important dates such as project specific due dates and meeting times. Messages and To-Dos can also be linked to specific milestones. On the milestone tab, the message or to-do associated with the milestone will be listed below the milestone entry.

The milestones are color-coded on the calendar for easy scanning:
Yellow for upcoming milestones
Red for late milestones
Green for completed milestones
Blue for today

People

This tab will allow you to view all the people associated with the project. If you would like us to add anyone else from your company to the RAPA, just let me know. This area also includes contact information for each of us at The Riley Agency.

Dashboard

You will only see the Dashboard Tab when we are working on more then one of your projects at the same time. The Dashboard is the summary page for all projects that we have in progress with you at any given time. On this page you will see all upcoming milestones. If there is a due date within the current 14 days, it will be listed in a calendar.

On the left hand side is the open projects that we have on file. If there is only one project active, your account will open in the “Overview” view and not the “Dashboard” view. When in “Dashboard” view, click on any project and you will be transferred to the “Overview” of that project.

If you have any questions, feel free to contact us!